Planning an Event
EMDH's Event Services and Catering Office is currently accepting reservations and event bookings.
Booking Policies and Event Guidelines
All room requests must be received a minimum of 48 business hours in advance of the event. Requests received after this time will not be accepted (to exclude Spotlight, Dobski, and Concourse Tables).
All events must conclude no later than 30 minutes prior to when the building closes.
To open the building, a request must be submitted at least 30 business days prior to the event date. Approval is not guaranteed and is subject to staff availability. If approval is granted, the organization must commit to a minimum expenditure on food, beverages, equipment, room rental, or labor charges.
Events requesting early access will be charged an additional fee of $110 per hour.
For a full list of all booking policies and event guidelines or for any further questions, please contact the Event Services and Catering Office at (309) 438-2222.
Bone Student Center Facility Use Policy
Demonstrations
Demonstrations (used synonymously herein with “protests”) are permitted in the BSC under the following conditions developed to minimize disruption and to maintain safety and order in the facility.
- Demonstrations are permitted in the following locations within the BSC:
- Common areas
- Hallways
- Demonstrations are not permitted in the following locations within the BSC:
- Private or public meeting spaces when in use
- Conference rooms when in use
- Performance areas including the auditorium when in use
- The ballroom when in use
- Private offices
- Retail establishments
- Signs, posters, banners, and flags are allowed in common areas and in hallways but must be held by a person at all times and cannot be on a stick or any other type of attachment. If these items are not held by a person, they will be discarded by the BSC staff. Signs, posters, banners, flags, and other media where messages are displayed are not allowed in public or private meeting spaces, including conference rooms, ballrooms, and performance areas including the auditorium, while the space is in use. Demonstrators may not exhibit signs, posters, banners, flags, and other media where messages are displayed in private offices and retail establishments.
- Demonstrators may not speak out, yell, use sound makers, or otherwise create noise at a volume that is disruptive to meetings, events, studying, or other business operations of the BSC.
- Demonstrators may not block entry or exit ways in or out of the building, elevators, stairs, conference rooms, or any other spaces that have entry/exit doors.
- Demonstrators must allow for a pathway throughout the BSC that is continuously maintained free from obstructions and impediments for immediate use in the event of fire or other emergencies.
- The path from the exit doors to a safe area outside of the building must always have a clear and unobstructed walkway.
- The number of guests in a room must not exceed the room’s capacity.
- Exit doors must not be fastened or obstructed to ensure that the doors can be readily opened.
- Soliciting is not permitted in University facilities unless approved under University Facility and Space Use Policy. Soliciting is defined under that policy and includes posting or distributing materials such as flyers. If available, groups are welcome to book a designated concourse table in advance with the event planning office to distribute flyers or materials. Otherwise, items are not to be passed out or displayed in the BSC. Items may not be placed on or attached to the walls, ceilings, floor, or other surfaces without prior approval of the Event Management, Dining, and Hospitality administration.
- Any deviation from these rules will result in removal from the building.
All University policies, including but not limited to the following, also apply:
University Facility and Space Use
6.1.1 University Facility and Space Use Policy