Registered Student Organizations (RSOs)

Check-In Process

Monday through Friday all RSO (Registered Student Organization) events that start after 4:30 PM will need to check in at the Welcome Desk on the first floor of the Bone Student Center. On Saturday and Sunday, RSO groups will need to check-in at the Welcome Desk for all events occurring during operating hours. The rooms will remain locked until a member of your organization has checked in at the Welcome Desk. Access to the space will begin 15 minutes before the start time unless otherwise requested in advance with the Event Services and Catering Office. 

Open Booking Information

Booking for the Fall Semester in the Bone Student Center is open on August 5, 2024, at 8 am. Booking for the Spring Semester in the Bone Student Center is open on December 2, 2024, at 8 am.  A booking privileges form must be completed each academic year by the president of the organization before space can be reserved on behalf of the RSO.  The booking form for the 2024-2025 school year will be accessible July 2024.

Reserve rooms in the Bone Student Center via the following options:

• Online bonestudentcenter.illinoisstate.edu/scheduling/event-request.php  
• Phone 309-438-2222
• Email bscevents@illinoisstate.edu
• In Person 
  • Visit the Event Services & Catering Office in Room 206 in the Bone Student Center.
    If your organization feels that space needs to be reserved before the open booking date please contact our office at (309) 438-2222 and speak to the RSO Event Planner regarding the exception process. 

Registered Student Organizations can book one meeting per week for no longer than 2 hours and no more than 2 dance practices per week no longer than 2 hours.

Booking Policies and Event Guidelines

All room requests must be received a minimum of 48 business hours in advance of the event. Requests received after this time will not be accepted.

All events must conclude no later than 30 minutes prior to when the building closes.

Events scheduled outside of normal operating hours must be approved by the director and will be charged an additional fee of $276.00 or $551.00 for holidays, per day.

Events requesting early access will be charged an additional fee of $110 per hour.

For a full list of all booking policies and event guidelines or for any further questions, please contact the Event Services and Catering Office at (309) 438-2222.

Events in Braden Auditorium:

When planning events that will be held in Braden Auditorium, keep in mind that tickets are required to be sold through Ticketmaster and a ticket request form must be submitted 30 days prior to the event. Please contact the Event Services & Catering Office at (309) 438-2222, for more information or to set up a pre-planning meeting to get more details.  

Procedural Updates

2024-2025 RSO Meeting and Practice Bookings

A memo regarding our new booking updates will be sent to each RSO president after they have sent in a booking privileges form for the 2024-2025 school year. The memo can also be found here. 

Sponsored Registered Student Organizations

• Sponsored RSO’s must have their advisor sign the agreements regardless of if there are charges or not.
• Sponsored RSO events must be paid by a University account number and/or Foundation funds. Credit card and checks are no longer acceptable forms of payment for Sponsored RSO events. An account number must be provided at the time of booking.  

Independent Registered Student Organizations

• Independent RSO advisors only need to sign off on the agreement or banquet event order if there are charges associated with the event.
• Independent RSO events must be paid in full five business days before the event. To guarantee Independent RSO rates, payment using a University account number will only be accepted if the account number/Foundation check is from an Independent RSO programming or opportunity fund. Payment by check or credit card is also permitted but applicable tax will be added to all catering charges.