Registered Student Organizations (RSOs)

Check-In Process

Monday through Friday all RSO (Registered Student Organization) events that start after 4:30 PM will need to check in at the Welcome Desk on the first floor of the Bone Student Center. On Saturday and Sunday, RSO groups will need to check-in at the Welcome Desk for all events occurring during operating hours. The rooms will remain locked until a member of your organization has checked in at the Welcome Desk. Access to the space will begin 15 minutes before the start time unless otherwise requested in advance with the Event Services and Catering Office. 

Open Booking Information

Booking for the Spring Semester in the Bone Student Center is open on December 1, 2025, at 8 am.  A booking privileges form must be completed each academic year by the president of the organization before space can be reserved on behalf of the RSO. The booking form for the 2025-2026 school year is now available.

Reserve rooms in the Bone Student Center via the online request form:

For any questions regarding booking please reach out to us via:

• Phone (309) 438-2222
• Email bscevents@illinoisstate.edu
• In Person 
  • Visit the Event Services & Catering Office in Room 206 in the Bone Student Center.
    If your organization feels that space needs to be reserved before the open booking date please contact our office at (309) 438-2222 and speak to the RSO Event Planner regarding the exception process. 

Registered Student Organizations can book one meeting per week for no longer than 2 hours and no more than 2 dance practices per week for no longer than 2 hours.

Booking Policies and Event Guidelines

All room requests must be received a minimum of 48 business hours in advance of the event. Requests received after this time will not be accepted (to exclude Spotlight, Dobski, and Concourse Tables).

All events must conclude no later than 30 minutes prior to when the building closes.

To open the building, a request must be submitted at least 30 business days prior to the event date. Approval is not guaranteed and is subject to staff availability. If approval is granted, the organization must commit to a minimum expenditure on food, beverages, equipment, room rental, or labor charges.

Events requesting early access will be charged an additional fee of $110 per hour.

For a full list of all booking policies and event guidelines or for any further questions, please contact the Event Services and Catering Office at (309) 438-2222.

Events in Braden Auditorium:

When planning events that will be held in Braden Auditorium, keep in mind that tickets are required to be sold through Ticketmaster and a ticket request form must be submitted 20 days prior to the event. Please contact the Event Services & Catering Office at (309) 438-2222, for more information or to set up a pre-planning meeting to get more details.  

Procedural Updates

2025-2026 RSO Booking Updates

A memo regarding our new booking updates will be sent to each RSO president after they have sent in a booking privileges form for the 2025-2026 school year. The memo can also be found here. 

Sponsored Registered Student Organizations

• Sponsored RSO’s will use Kuali to sign and complete all event agreements regardless of if there are charges or not.
• Sponsored RSO events must be paid by a University account number and/or Foundation funds. Credit card and checks are no longer acceptable forms of payment for Sponsored RSO events. An account number must be provided at the time of booking.  

Independent Registered Student Organizations

• Independent RSOs will use a mix of the Kuali process and the old fashion way pending how they are paying for the event. 
• If there are no charges affiliated with the event or if university funds will be paying for the event, then they will use the Kuali process.
• If there are event charges and they are not paying with a university account number, then they cannot go through the Kuali process and they will print and sign agreements. Advisors will need to sign off on the agreement and banquet event order.
• Independent RSO events must be paid in full five business days before the event. To guarantee Independent RSO rates, payment using a University account number will only be accepted if the account number/Foundation check is from an Independent RSO programming or opportunity fund. Payment by check or credit card is also permitted but applicable tax will be added to all catering charges.